Master 12-Month Wedding Planning Checklist

9-12 Months Before 3 tasks

Establish overall budget and agree on financial contributions Include 10% contingency buffer High

Draft master guest list and categorize by family sides Determine approximate capacity needed High

Tour, select, and book ceremony and reception venues Review cancellation and curfew clauses High

Hire primary photographer and videographer team Review complete wedding gallery portfolios High

Book primary caterer and schedule formal menu tasting Negotiate service staff and live cooking counters High

Order wedding attire and schedule first fitting sessions Account for alterations and delivery buffers Medium

Book hair, makeup, mehendi, and grooming artists Book trial session if required Medium

Finalize invitation design and distribute physical & digital invites Provide clear RSVP deadline and travel guidance High

Lock in final guest headcount and confirm table/seating arrangements Pass final numbers to venue and caterer High

Hold run-of-show meeting with all primary vendors and family coordinators Distribute printed itinerary with phone numbers High

Prepare vendor final payment packets and cash tips in labeled envelopes Assign trusted family member to disburse Medium

Deliver bridal emergency kit to dressing suite and stay hydrated Breathe and enjoy your special day! High